This basic question I’ve thought about for a long time: how many email accounts should I have? For years, I used alternate email accounts to meet my needs – whether business or personal. If you’re trying to decide if this tactic is right for you, I’m going to share some things to consider.
You can have as many email addresses as you like. But, if you’re not careful, it might be a lot harder than it sounds to manage them all.
It’s worth having at least one personal account and one business account. It’s also possible to have more than that but keep in mind that it’s a challenge to manage multiple accounts. So, a good organizational system is key.
One email account is likely necessary, but there are benefits to having more than one
Multiple accounts make it easier to organize the chaos of our lives by separating work and personal tasks. If something comes up at work that needs immediate attention, but you know you won’t be able to deal with it until later in the evening, it’s easy enough to flag it as unread so that it doesn’t interfere with your free time — or vice versa.
For me, I have a personal email account for corresponding with friends and family and professional connections. Then, I have another email account I use for my blogging and content marketing ideas. It keeps all of that separate for me so I don’t have to filter inside the one account.
It is useful to have a personal email account and a separate professional account
It is useful to have a personal email account and a separate professional account. This is particularly true if you’re in the media or journalism, where it can be very helpful to have an anonymous account that doesn’t reveal your identity.
It’s also important to consider how many people will be accessing your emails. If you’re in charge of a team, it might make sense for each person on that team to have their own email address. It’s not too much of a hassle for them and it makes communication easier if they all have their own address book. If you’re working remotely and are the only one on the team, having multiple accounts can feel like overkill.
Having a separate account for personal use can help keep your work life from spilling over into your home life, which is good for both productivity and sanity.
There’s no right answer here — just think about what makes sense for your particular situation and go with it!
You may also want a backup email account
You may also want a backup email account. A good backup account is one that you’ve been using for a while but that isn’t associated with any of your personal information.
If you use different accounts for different purposes, you can keep your life in order
Another thought for how many email accounts should I have? One for each major project or hobby. If you’ve got several different projects going on at once — or if you’re just really into something like gardening or photography — then having one email address that includes everything can get messy very quickly.
Having separate accounts for each project helps keep things organized and allows you to filter out irrelevant messages without completely ignoring them (or losing track of them).
So how many email account should I have?
My opinion: Having two or three email accounts for different purposes can help ensure that you stay organized in your digital life.
In the end, it comes down to the types of emails you want to receive. Some people, like those in marketing and advertising, may want more than one account. Other people might only need one. Ultimately, how many email accounts you have depends on what type of information you’re looking to receive, and how much of it you’re willing to wade through each day. If a mass amounts of different accounts are your thing then go for it, but if not a single one will suffice.